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HIT Proj Manager Sr

Req #:  163703
Facility:  Support Centers
Department:  Information Systems
City:  Oak Brook
Posting Budget Status:  Day
Shift Type:  Full Time - Permanent
Posting FTE:  1

Advocate Health Care, the largest health system in Illinois and one of the largest health care providers in the Midwest. Our Corporate Support & Operations Services are equally committed to advancing Advocate's goal of building lifelong relationships with patients by delivering the best health outcomes and highest level of service through an integrated approach to care and wellness.


Site:- Advocate Support Center – Kensington, Oak Brook , IL

Status: Fulltime (40 hours per week)

Required: PMP Certification

Advocate Aurora Health is the 10th largest not-for-profit, integrated health system in the United States and a leading employer in the Midwest with more than 70,000 employees and the region’s largest employed medical staff and home health organization. A national leader in clinical innovation, health outcomes, consumer experience and value-based care, the system serves nearly 3 million patients annually in Illinois and Wisconsin across more than 500 sites of care. Advocate Aurora is engaged in hundreds of clinical trials and research studies, and is nationally recognized for its expertise in cardiology, neurosciences, oncology and pediatrics. The organization contributed $2 billion in charitable care and services to its communities in 2016.

Aurora Careers for Wisconsin jobs and Advocate Careers for Illinois jobs.



We Help People Live Well


  • Excellence: We are a top performing health system in all that we do and continually find new and better ways to improve.
  • Compassion: We unselfishly care for others.
  • Respect: We treat people in a way that value their unique needs and preferences.


Primary Purpose:

Plans, initiates, and manages large complex information technology projects ensuring project standards are met and project completion is on time and on budget.  Drives successful project execution from the approval process to completion and through project close.  Creates and executes the project charter and project schedule. Revises as appropriate per change management process.  Delivers business value by balancing resources, scope and project timelines, as well as assisting ownership with strategy around completing projects.  Works directly with project owner to plan and execute the project and serves as a liaison between various departments, leadership and the technical aspects of projects.


Major Responsibilities:

Manages the execution of large or complex information technology projects or programs. Ensures adherence to budget, schedule, scope and business needs using established project management office processes and standards. Establishes targets, benchmarks, and success criteria for project delivery and plans, organizes, controls and evaluates projects from initiation to implementation. Work with owners to effectively utilize all project resources, people and equipment, through all phases of the project to achieve project goals.

Develops project plans including information such as project objectives, requirements, scheduling, funding, staffing, risk management, and change management. Continuous tracking of deliverables to project objectives.

Consistently captures, seeks to eliminate, and monitors risk throughout the project. Initiates and facilitates risk identification, establishes mitigation plans and manages their execution when triggered.  Manages changes in project scope, schedule, and budget using established change control processes.

Monitors and reviews progress towards project milestones and deliverables, continually evaluating the quality of work.  Confers with project team members and ownership to identify and resolve problems leveraging project management expertise and best practices.

Sets and continually manages project expectations with all project stakeholders. Establishes a clear Responsible, Accountable, Consulted, Informed (RACI) matrix, escalation path, and holds team members accountable.

Establishes and executes a timely project communication plans, all project stakeholders abreast of project variances and deviations to plan.  Produces routine status reports and executive reports as needed showing progress towards project timelines and budget and holds regular status meetings with project team.

Manages and leads the daily work efforts of project teams.  Assigns duties and responsibilities to project team members. Provides effective role modeling, mentoring and coaching throughout the course of the project.  Motivates team members to work together in the most efficient manner, mitigating team conflict and communication breakdowns.  Provides input/recommendations to leadership regarding corrective action or problem resolution on projects / programs.

Uses appropriate methods and flexible interpersonal style and coaching to develop other Project Managers’ capabilities. Provides guidance in how to strengthen knowledge, skills and abilities to improve personal and organizational performance.

Holds vendors/vendor resources accountable to meet agreed upon deliverables.

Assists the Project Management Office with developing documented processes, techniques, and tools that are part of project management methodology, and identifies and implements changes based on best practices.  Keeps abreast of the latest strategies and trends and implements changes to increase productivity, as needed.

Evaluates project post implementation and conducts lessons learned sessions to evaluate project results according to project plan and ensuring expected benefits and quality standards are obtained, and key insights are captured and incorporated into future projects and process. Also contribute lessons learned to the Organization’s Process Assets (OPA’s) and knowledge base.

Collaborates with Information Technology teams to ensure solution compliance with approved enterprise technical direction and architectural practices.

Ensures accurate, complete and well-planned changes into production, following all change guidelines.

Contributes toward achieving department performance Key Responsibility Areas (KRA) goals.


Licensure, Registration and/or Certification Required:

Project Management Professional (PMP) certification issued by the Project Management Institute (PMI).


Education Required:

Bachelor's Degree in Information Technology or related field required, Master’s Degree preferred.


Experience Required:

Typically requires 5 to 7 years of experience in advanced project management in Information Technology with a proven record of successful project delivery.


Knowledge, Skills & Abilities Required:

Demonstrated leadership abilities to include project management and motivating staff toward common goals.  Ability to establish goals, milestones and priorities, and to instruct, guide, assign, advise and mentor project teams.

Ability to manage multiple high-level priorities and tasks simultaneously.

Proven ability for risk identification, assessment and contingency planning.

Proficient in the use of project management methodologies and processes.

Proficiency in Microsoft Project, Excel, Word, PowerPoint, Visio, and Project Portfolio Management (PPM) tools.

Strong written and oral communication skills with demonstrated ability to concisely communicate and present complex concepts.

Highly motivated, organized, self-starter with a focus on delivery of key project objectives and ability to work through large complex projects challenges.

Demonstrated effective interpersonal skills with the ability to interact effectively and professionally with all levels.

Strong facilitation and persuasion skills with ability to influence others.

Excellent organizational, planning, prioritization and time management skills.

Proven critical thinking and analytical problem-solving skills with ability to consider financial impact of decisions.

Ability to learn and understand business processes quickly and the overall impact projects have on the business needs of the organization.


Physical Requirements and Working Conditions:

Position may require travel which may result in exposure to road and weather hazards.

Exposed to normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

About Advocate Health Care


Advocate Health Care, named among the nation’s Top 5 large health systems based on quality by Truven Analytics, is the largest health system in Illinois and one of the largest health care providers in the Midwest. Advocate operates more than 250 sites of care, including 12 hospitals that encompass 11 acute care hospitals, the state’s largest integrated children’s network, the state’s largest emergency and Level I trauma network, one of the area’s largest home health care companies, and the region’s largest medical group. Advocate Health Care has 4 teaching hospitals and is a not-for-profit, mission-based health system affiliated with the Evangelical Lutheran Church in America and the United Church of Christ.

Nearest Major Market: Chicago